Fixed Costs

How to set up recurring fixed costs like rent, salaries, and software subscriptions.

What Are Fixed Costs

Fixed costs are recurring expenses that aren’t tied to individual orders — things like rent, salaries, and software subscriptions. Unlike variable costs, they don’t change based on how many orders you process.

Adding fixed costs to Kleio gives you a complete picture of your profitability, not just your per-order margin.

Creating a Fixed Cost

Navigate to Costs → Fixed Costs and click Add Fixed Cost. Each fixed cost has the following fields:

• Name — A label for the cost (e.g., “Office Rent”, “Shopify Subscription”).
• Amount — The cost amount per interval.
• Interval — How often the cost recurs: daily, weekly, monthly, quarterly, or yearly.
• Channel — Whether it applies to online, POS, or both.
• Currency — The currency of the cost.
• Start Date — When the cost begins.
• End Date — Optional. Leave empty for ongoing costs.

How Fixed Costs Appear in the P&L

Fixed costs are spread evenly across their interval and shown in the P&L. For example, a $3,000 monthly rent is allocated as roughly $100/day. This means your daily and weekly P&L views reflect a proportional share of each fixed cost.